Director of Business Services

Central Office, Espanola, New Mexico

Date PostedDecember 30, 2017
IndustryK-12: Public Schools
Job StatusFull-time
SalaryNot Specified
Description:

TITLE: Director of Business Services

JOB GOAL: To manage the processes required maximizing the utilization of all district financial resources, and completer cost effective and efficient finance, budget and accounting functions.

REPORTS TO: The Office of the Superintendent

SUPERVISES & MANAGES: All Fiscal Management Functions and Staff

QUALIFICATIONS: Must have a degree in Accounting or Business Administration with a minor in accounting and a minimum of seven (5) years of experience and knowledge in: Public School Finance, Knowledge of Centralized Automated Systems: School Activity Accounting System, Internal Auditing Processes; Bonding & Mill Levy Procedures and Personnel Management Skills. Must have a School Business Official License awarded by NMPED.

TERMS OF EMPLOYMENT: Twelve month (260 days) eight (8) hours per day.

EVALUATION: Performance of this job will be to evaluate in accordance with the provisions of the Board/Superintendent’s Policy on evaluation of employees.

RESPONSIBILITIES:

  • Supervises all accounting operations including operational, capital outlay, federal, state, and private funding.
  • In charge of general ledger reconciliations, accounts payable, internal audits, payroll, federal and state compliance reporting.
  • In charge of annual financial audit.
  • Comply with the New Mexico Code of Ethics of the Education Profession and uphold and enforce department/unit rules, administrative directives and regulations, Board policy, and State and Federal regulations.
  • Serve as the Investment Officer for the Espanola Public school District.
  • Direct the processes required to completer long/short-range financial planning and prioritization of the district’s budgetary commitments.
  • Direct and planning and development of the district budget and pursue all steps of reviews and necessary approvals.
  • Direct the implementation of Board policies related to budget and finance.
  • Direct the processes required to monitor the expenditure of District funds.
  • Review and advise appropriate administrative staff on the fiscal impact of ongoing and projected personnel needs of the District.
  • Develop and maintain records of General Obligation Bonds and assist in the election and rating process of bond elections and issues.
  • Assist with the planning and conducting of elections for the District.
  • Review and advice on fiscal impact of student enrollment counts prepared by appropriate administrative staff.
  • Work directly with District administrators, State Department of Education staff, State of New Mexico school finance staff, and other individuals related to District finance, budget, and accounting, and automated systems for same.
  • Act as the liaison between District and community groups, businesses, professional organizations, local/state/national consortia/committees and others associated with or interested in District finance, budget and accounting.
  • Direct the development of handbooks/guides/brochures and other informational/ advisor/instructional materials required for the implantation of District financial, budget, and accounting policies and procedures.
  • Prepare and administer assigned budgets, and facilitate the management of processes required to coordinate budget and accounting functions.
  • Complete budget analyses and make recommendations to the Superintendent and the board of education.
  • Analyze local, state, and national research in school, finance, budget and accounting and make recommendation for innovation, revision, etc., of District financial, budgetary, and/or accounting procedures.
  • Prepare and maintain accurate and complete records and reports as required by law, state directives, district policy, and administrative regulations.
  • Share the responsibility for the supervision of the inventory, care, and proper and safe utilization of district facilities, equipment, and supplies.
  • Maintain professional competence through in-service education activities and/or self-selected professional growth activities.
  • Perform other tasks related to area of responsibility as requested/assigned by the superintendent.
  • Must assure legal compliance with statues and regulations of the State of New Mexico in all areas of finance and procurement, and must be bondable.WORKING CONDITIONS: 12 months-8 hours or more as needed. Salary to be determined according to salary schedule.EVALUATION:Performance of this job will be evaluated in accordance with provisions of the School Board’s policy on evaluation
  • TERMS OF EMPLOYMENT
  • The major portion of work hours are inside of our office building. Frequent workload may cause work hours to extend beyond forty hours per week. There are constant demands made of this office.
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