Insurance & Benefits Specialist - Central Office

Date Posted	October 10, 2025
Industry	K-12: Public Schools
Certification Needed
Job Status	Full-time
Salary	Not Specified

Description:

General Job Function:

The Insurance Specialist will coordinate and facilitate effective and efficient management of all insurance
and benefit programs for staff throughout the district. The Specialist will administer, manage and reconcile
all payroll liability accounts. In addition, the individual in this position should know about school
finance and government accounting practices.
Education/Training/Experience:

• Bachelor’s degree in business or at least seven years of experience directly related to the essential job
• functions specified below.
• Knowledge/Skills and Abilities:
• Ability to develop and maintain recordkeeping systems and procedures.
• Strong interpersonal and communication skills and the ability to work effectively with a wide range of
• constituencies in a diverse community.
• Skill in the use of personal computers and related software applications.
• Ability to ensure deadlines are met with complete and accurate reporting.
• Ability to process computer data and to format and generate reports.
• Skill in organizing resources and establishing priorities.
• Skill in examining and re-engineering operations and procedures, formulating policy, and developing
• and implementing new strategies and procedures.
• Knowledge and understanding of all facets of payroll principles, methods, systems, and procedures as
• applied to public institutions.
• Knowledge of all relevant payroll, employment, and income tax laws, regulations, and operating procedures
• guidelines.
• Ability to make procedural decisions and judgments involving sensitive and confidential issues under
• stressful conditions.
• Ability to foster a cooperative work environment.
• Knowledge of financial/business analysis techniques.
• Knowledge of payroll aspects of employee benefits policies, procedures, and reporting requirements.
• Ability to utilize and manage automated payroll and/or human resources information systems.
• Ability to identify, analyze, and resolve complex, multifaceted payroll problems and developmental
• issues.
• Knowledge of faculty and/or staff hiring procedures.

Resources Used in Performing Job Include (but are not limited to):
Standard office equipment and vehicle for district travel. A district car may be used or if the employee uses
his/her own vehicle, mileage reimbursement is available.
Physical/Cognitive Requirements:
Regularly required to walk, tal,k and listen. Frequently is required to stand and sit. Required to use hands to
finger, handle, or feel objects, tools, or controls; reach with hands and arms; and stoop, kneel, crouch, or crawl.
Specific vision abilities required by this job include close vision, distance vision, and depth perception. Light
lifting at times. Work is normally performed in a typical interior/office work environment.
Environmental Conditions:
The noise level in the work environment is usually moderate.
Essential Job Functions:
1. Assist in coordinating daily payroll operations, ensuring compliance with federal, state, and school laws,
policies, and regulations.
2. Maintain accurate employee insurance and benefits records, ensuring strict confidentiality, and provide
guidance to staff on insurance, deductions, and supplemental plans (e.g., 403(b), TSA).
3. Enter and maintain payroll deductions in the district’s accounting software as laws, policies, and
elections change.
4. Review and verify employee benefit deductions for accuracy before payroll processing; reconcile
benefit invoices against payroll records and resolve discrepancies.
5. Prepare, reconcile, and submit insurance and payroll deduction liabilities and reports on time,
including but not limited to: federal/state taxes, employee pensions, Affordable Care Act, NMPSIA, NM
Retiree Healthcare, unemployment, garnishments, and supplemental insurance payments.
6. Enter approved supplemental positions and stipends into the payroll system for proper tracking and
payment.
7. Coordinate payroll calendars, schedules, and departmental procedures; ensure accurate data entry and
quality control of payroll records; recommend adjustments as laws and policies change.
8. Coordinate the production and distribution of employee tax statements (e.g., W-2s, 1095s) and other
required notifications.
9. Support the finance department with internal/external audit requests and annual budget preparation.
10. Perform other related duties as assigned.
Personal Accountability:
1. Demonstrates reliability as evidenced by attendance records and punctuality.
2. Properly notifies supervisor and/or designee of absences or tardiness.
3. Begins and completes work within the allotted time.
4. Consistently appears in attire appropriate to the work environment.
5. Demonstrates skill in the use of equipment, including its capabilities, limitations and
appropriate/special application,
6. Protects the District’s resources through appropriate and careful use of supplies and equipment.
7. Utilizes appropriate body mechanics to aid in the prevention of muscle strain/injury.

EMPLOYMENT: Upon an offer of employment, pass a pre-employment drug test and comply with the
Immigration Reform and Control Act of 1968, pass a background check and provide
necessary documentation qualifications.

Apply

https://espanola.tedk12.com/hire/ViewJob.aspx?JobID=5388