Finance Specialist Central Office

Date Posted	November 05, 2025
Industry	K-12: Public Schools
Certification Needed
Job Status	Not Specified
Salary	Not Specified

Description:

General Job Function:

The Finance Specialist provides a combination of finance and administrative assistance to the department of Business Services. The Finance Specialist must have some knowledge of school finance and school and government accounting practices, and willing to perform other business services duties.

Education/Training/Experience:

• High School Diploma or satisfactory completion of the General Education Development (GED) test and a combination of college work in the area of Business Education or Bachelor’s degree in accounting/business administration and work experience related to the essential job functions.

Knowledge/Skills and Abilities:

• Must have competencies in mathematical computation and the use of all office machines.
• Must have experience with school finance.
• Proficient in MS Office: Excel, Word, Outlook and Power Point and willing to learn and work with accounting system software.
• Experience working with Visions Accounting software is preferred.

Resources Used in Performing Job Include (but are not limited to):

Standard office equipment and vehicle for district travel. A district car may be used or if the employee uses his/her own vehicle mileage reimbursement is available.

Physical/Cognitive Requirements:

• Regularly required to walk, talk and listen.
• Frequently is required to stand and sit.
• Required to use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; and stoop, kneel, crouch, or crawl.
• Specific vision abilities required by this job include close vision, distance vision, and depth perception. Light lifting at times.

Environmental Conditions:

The noise level in the work environment is usually moderate.

Essential Job Functions:

1. Greeting clients, answering the phones in a professional manner and scheduling appointments or meetings, among other office duties.
2. Perform general clerical support including mail-outs, photocopying, filing, and equipment supplies.
3. Receive and distribute mail and postage when it is received and sent.
4. Processes receipt of cash and checks at central office.
5. Maintain a complete and systematic set of records of all financial transactions of specific programs within the Business Services Department.
6. Process warehouse requisitions, post and reconcile to district general ledger.
7. Process various orders and ensure appropriate documentation is maintained for the orders and receipt of the orders.
8. Responsible for maintaining up to date the district’s fixed assets inventory in Visions’ Fixed Asset System.
9. Maintain the records for district capital assets which include the tracking of depreciation and expenses for all acquisitions, reassignments, retirements and/or disposals by following appropriate district policies and procedures and state and federal requirements for school districts.
10. Assist Business Manager to prepare and process quarterly Medicaid Claims for reimbursement from State Government on the MAC Fairbanks system, utilizing the district financial system’s general ledger.
11. Assist department staff in accounting, accounts payable or payroll departments as necessary.
12. Prepare accounts payable for all funds with the exception of Athletics and Non-Budgeted Accounts and will comply with all requirements pertaining to accounts payable.
13. Establish and maintain computerized databases of the districts vendors, contacts and other relevant information when required.
14. May be responsible for entering employee data, like hours and benefits or entering vendor information for accounts payable.
15. Assist in gathering information and follow up on the Public Education Department’s Operating Budget Maintenance System for Request for Reimbursements for State/Federal/Capital funds.
16. May assist with processing budget adjustment requests (BARs) with appropriate documentation to support requests to the Public Education Department.
17. May be responsible for running certain daily or weekly reports or performing basic bookkeeping duties.
18. Proofread others’ work for accuracy and verification.
19. Maintain appropriate documentation as part of a filing system.
20. Attend staff meetings and trainings when required.
21. Establish and maintain computerized databases of the districts vendors, contacts and other relevant information when required.
22. Perform any other assigned tasks assigned by the supervisor(s).

Personal Accountability:

1. Demonstrates reliability as evidenced by attendance records and punctuality.
2. Properly notifies supervisor and/or designee of absences or tardiness.
3. Self-motivated, proactive and innovative style.
4. Begins and completes work within the allotted time.
5. Consistently appears in attire appropriate to the work environment.
6. Demonstrates skill in the use of equipment including its capabilities, limitations and appropriate/special application.
7. Protects the District’s resources through appropriate and careful use of supplies and equipment.
8. Utilizes appropriate body mechanics to aid in the prevention of muscle strain/injury.

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https://espanola.tedk12.com/hire/ViewJob.aspx?JobID=5630