Budget and Special Projects Supervisor, Vacancy CL-189-26 DEADLINE DATE: 12/18/25 5:00 PM PST

Description:

STANISLAUS COUNTY OFFICE OF EDUCATION
BUDGET AND SPECIAL PROJECTS SUPERVISOR
STANISLAUS COUNTY OFFICE OF EDUCATION
CLASS TITLE: Budget and Special Projects Supervisor

BASIC FUNCTION:
Under the direction of a Director of the assigned department; supervises and participates in the work of support
staff engaged in performing business operations and special project support; plan, organize and coordinate the
day–to–day fiscal operations; responsible for budget development and accountability, budget monitoring,
accounting, financial reporting, and indirect cost recovery functions related to the Federal, State and local grants
and contracts for the county. Train and evaluate the performance of assigned personnel.
REPRESENTATIVE DUTIES:
Supervises and participates in the work of support staff engaged in performing business operations and special
project support.
Plan, organize and coordinate the day–to–day fiscal operations.
Responsible for budget development and accountability, budget monitoring, accounting, financial reporting, and
indirect cost recovery functions related to the Federal, State and local grants and contracts for the county.
Coordinate and direct personnel, related functions and activities to assure smooth and efficient running of office
operations; and to relieve the administrator(s) of administrative and clerical details.
Oversee establishment of project budget; reconcile financial reports to the general ledger; monitor expenses of
adherence to grant terms and conditions; validate time reporting matches percent effort charged to grant;
compute indirect costs; invoice agencies.
Perform independent projections of department budgets including reviewing ending balances, revenues and
expenditures; preparing cash flow projections; interpreting financial, revenue and expenditure patterns; revising
expenditures and revenues.
Participate in the processing, auditing, approval, maintenance and completion of related fiscal documents;
participate in the establishment of departmental procedures.
Facilitate work area configurations and reconfigurations. Coordinate and attend project planning meetings with
staff, electricians, and contractors, order furniture, equipment, etc. to suit personnel and program needs.
Train and evaluate the performance of assigned staff; interview and select employees and recommend transfers,
reassignment, termination, and disciplinary actions; assign and review work; provide assistance to assigned staff
concerning office policies and procedures.
Schedule and conduct monthly support staff meetings, attend a variety of meetings, conferences and workshops
concerning budget and special project activities and the assigned department.
Develop periodic reports of specific program income and expenditures; provide technical assistance in budget
development and review; monitor budgets and review expenditures to assure consistency with program
requirements; interpret program regulations and advise clients.
Prepare and complete budgets and special project related documents and forms, to assure timely submittal of
appropriate documents within established timelines.

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Perform a wide variety of duties related to planning, organizing, technical support, specialized, consultative,
and advisory services for the assigned projects.
Prepare and maintain a variety of reports, records and files related to assigned activities and departmental
personnel.
Communicate with administrators, personnel and outside agencies to coordinate activities, resolve issues and
exchange information.
Respond to inquiries regarding budgets and special projects and related matters.
Act as a liaison/resource to provide information and clarification to SCOE personnel, and other interested
parties.
Provide technical assistance to employees regarding budget and special project related matters and difficult
issues.
Operate a variety of office equipment including a computer and assigned software.
Perform related duties as assigned.
KNOWLEDGE OF:
Interpersonal skills using tact, patience and courtesy.
Laws, rules and regulations related to assigned activities.
Principles and practices of supervision and training.
Oral and written communication skills.
Public speaking techniques.
Preparation and processing of budget and special project information.
Budget and special project policies and procedures.
Accounting, filing, record-keeping and report preparation techniques.
Operation of a computer terminal and data entry techniques.
Modern office practices, procedures and equipment.
ABILITY TO:
Communicate effectively both orally and in writing.
Analyze situations accurately and adopt an effective course of action.
Prepare and conduct oral presentations.
Establish and maintain cooperative and effective working relationships with others.
Meet schedules and timelines.
Work confidentially with discretion.
Organize and direct the work of assigned personnel.
Train and supervise assigned personnel.

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Interpret, apply and explain applicable laws, rules and regulations.
Plan, organize and direct the activities and operations of the assigned department.
Perform complex and specialized account management and reporting duties.
Perform mathematical calculations quickly and accurately.
Research, compile, analyze, interpret and prepare a variety of budget and special project related reports.
Operate a variety of office equipment including a computer.
EDUCATION & EXPERIENCE:
Bachelor’s degree in accounting, business management or a related field.
Four years of increasingly responsible budget and special project experience.
A combination of education, training, and experience that could provide the desired skills, knowledge and
abilities may be considered.
ENVIRONMENT:
Office environment.
Constant interruptions.
PHYSICAL DEMANDS:
Dexterity of hands and fingers to operate a computer keyboard.
Hearing and speaking to exchange information in person and on the telephone.
Sitting for extended periods of time.
Seeing to read a variety of materials.
Bending at the waist, kneeling or crouching to file materials.
APPROVAL DATES:
April 2000
Revised: December 18, 2006
Revised: October 06, 2009
Revised: January 01, 2015
Revised: July 10, 2024

FTE:
1.0
SALARY: CFS Classified Management Hourly Salary Schedule
RANGE:
39
PAID DAYS: 245

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