Principal Court Clerk- Jefferson County (Probate Court)

Description:

TARGET CLOSE DATE: 05/01/2026 PAY GRADE: Grade 19 TYPE: Full time JOB SUMMARY: Jefferson County Probate Court is seeking a well-qualified, motivated Principal Court Clerk to direct the clerical and financial record keeping activities of a court to ensure the efficient and correct execution of court orders, directives, and policies. Employees perform complex clerical duties to include certifying and maintaining judicial documentation, conducting research, reviewing financial information, and ensuring communication between parties. Principal Court Clerks supervise lower-level court clerical workers and support staff to ensure compliance with state and federal laws and regulations. Work is completed in an office or courtroom setting and employees in this job class report to a higher-level Chief Court Clerk. COMPENSATION & BENEFITS: Jefferson County provides competitive pay and comprehensive benefits packages to include medical and dental insurance, employer-sponsored retirement plan (pension), generous paid holidays, sick and vacation leave, and more. The pay range for this job is presented below: $47,736 - $74,068 MINIMUM QUALIFICATIONS: The following are job-related qualifications that are required for employment consideration for this position: Valid Driver's License. Experience with supervisory tasks to include delegating assignments, reviewing work of coworkers and staff, and/or directing projects. Experience working in a legal environment (e.g., preparing legal documents, researching case law, codes, and statutes, processing subpoenas, appeals and warrants). Experience interpreting legal documents (e.g., mortgages, deeds, titles, purchase agreements, petitions, motions). Experience in legal record management (i.e., sealing, preserving, and destroying records). Experience in using legal software (e.g., case management, records management, filing legal documents). TARGETED QUALIFICATIONS: The following are job-related qualifications deemed desirable by Jefferson County. These qualifications may be considered when reviewing applications and inviting candidates to participate in subsequent steps in the selection processes. Experience setting and managing court hearings (e.g., assist judge during court hearings) Experience reviewing and creating orders for file pleadings (e.g., motions, petitions). Experience using case management systems (e.g., Benchmark, Ingenuity, Landmark) TYPICAL JOB DUTIES: Performs various administrative activities by creating and updating files, maintaining documents, and tracking information using various forms and computer systems in order to maintain records and prepare for appointments. Supervises staff by assigning and distributing work, directing staff in their job duties, monitoring progress of work, and providing support, feedback and/or training. Manages physical and electronic court data content (e.g. Landmark, Benchmark, Encourt) by editing content, updating existing or incoming data, and verifying court database submissions prior to input in order to ensure the accuracy of the content entered. Creates reports related to court activities by verifying and/or editing data and transposing the information into the appropriate documentation to meet the needs of the department or municipality making the request. Performs Magistrate duties by communicating information related to court activities and making and processing judicial decisions to provide a review of complaints of criminal conduct brought by law enforcement or the general public. Conducts law research by reviewing databases, publications, websites and various forms of information (e.g., NCIC, AlaCop, Alabama Secretary of State, Westlaw) in order to prepare court documents and to verify information for accuracy. Assists various stakeholders (e.g., employees, governmental agencies, the general public) by communicating information (e.g., reports), serving as liaison or representative, and collaborating in order to address service requests. Manages departmental accounts receivable by generating and processing invoices and payments to collect and track payments and amounts owed. Monitors court compliance with policies, procedures, and guidelines set forth by governing entities in order to ensure that the activities of the court are performed in accordance with the policies and procedures to identify compliance risk issues in their day-to-day operations and functions. Coordinates court education efforts by providing instruction/training to staff and stakeholders, completing documentation related to performance, and overseeing performance using professional expertise in order to assist staff in the completion of their requirements. Performs ad hoc projects at the request of other departments/agencies by participating in elections and/or Family Court operations in order to provide services. Provides customer service to internal and/or external customers. Engages in activities designed to ensure professional development, awareness of developments in the field, and knowledge of relevant practices, rules, laws, policies, and/or guidelines. PHYSICAL DEMANDS: Job is primarily sedentary involving sitting for long periods of time, but may involve occasional walking or standing for brief periods. May involve occasional light lifting of items or objects weighing up to 25 lbs. WORK ENVIRONMENT: Work is conducted almost exclusively indoors in an office setting. Work involves use of standard office equipment, such as computer, phone, copier, etc. Job may require working on a computer, exposed to glare and/or PC light. Job may require working with angry/irate customers or citizens. EEO STATEMENT: The Personnel Board of Jefferson County provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment with the Personnel Board of Jefferson County, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. Each Merit System member city/agency operates its own equal employment opportunity policies available on the individual city/agency website. ACCOMMODATION: To request an accommodation in the application or hiring process due to your own ongoing medical condition or disability, please contact our Accommodations Coordinator at accommodationrequest@pbjcal.org or phone at 205-279-3500 (select option 1) Monday through Friday, 8:00 a.m. to 5:00 p.m. Central Time. The accommodation process is reserved solely for job seekers with disabilities requesting accessibility assistance or accommodation in the job application process. NOTE: This job posting may close before, or be extended beyond, the listed Target Close Date based on the employment needs of the Merit System. More detail regarding this job is available by clicking Apply. DISCLAIMER: This job posting is not meant to be an all-inclusive list of the job duties, responsibilities, or skills and abilities required for this position and may be changed at the discretion of the Personnel Board at any time. Welcome to JobsQuest! JobsQuest is the gateway to civil service employment in the Merit System of Jefferson County, Alabama. The Merit System is comprised of approximately 8,000 employees in over 800 different kinds of jobs throughout 18 cities and five county-wide agencies within Jefferson County. JobsQuest is administered by The Personnel Board of Jefferson County (PBJC). To learn more about the PBJC, visit our website at http://www.pbjcal.org.

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