Instructional Specialist - Records and Transfers
Student Records, Transfers and Archival Services
Upper Marlboro, Maryland
| Date Posted | October 12, 2026 |
|---|---|
| Industry | K-12: Public Schools |
| Certification Needed | Yes |
| Job Status | Not Specified |
| Salary | Not Specified |
Description:
Department Description
POSITION SUMMARY: Under direction, provides services and responds to daily requests by school system personnel, parents, and the community for explanation of matters directly and tangentially related to student record policies, procedures, and decisions. Work includes providing in-service, conducting audits, records monitoring, records management and accountability. This work includes managing diploma /certicate issuance, using technology to retrieve data and collaborating with other departments and offices. This work includes reviewing and processing transfer requests in accordance with administrative procedures and guidelines.
Brief Description
This is an ASASP Unit II Table F Grade 2 PositionThis is a 12 Month PositionSalary Range:$115,185 -$179,455CLOSING DATE: October 18, 2026
Detailed Description
DUTIES & RESPONSIBILITIES: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Collaborates with School-based Records Team and principal to provide direction for establishing an effective records management team and for records maintenance, monitoring and management in an assigned group of schools. Participates actively on a collaborate team in the development, monitoring, implementation, and assessment of the Records Management Monitoring Tool; Plans, conducts, and provides follow-up for staff development activities focused on development, implementation, management, and monitoring of the records accountability plan; Assists schools with the review of a sample of records and documents findings to support improvement in? records accountability at the local school;Works closely with registrars, high school and middle school guidance secretaries and elementary secretaries on student records concerns;Conducts and models the records review process for school team members; Participates in updating the Student Records Guidelines;Conducts professional development meetings on topics such as changes in the Maryland State Records Manual, School Enrollment Manual, other topics that support records management, maintenance and accountability;Reviews transfers, processes and enters data into the STS system and Google Docs and tracks documents to ensure that they are sent to constituents in a timely manner;Performs other duties as assigned.
Job Requirements
QUALIFICATIONS: The requirements listed below are representative of the knowledge, skill, and/or ability required. Thorough knowledge of the school system's Enrollment Manual and Administrative Procedure (AP 5110.3);Thorough knowledge of the Revised Maryland State Department Records Manual; Knowledge of records management practices and procedures; Thorough knowledge of the best practices to support records accountability; Ability to analyze findings from records audits, write reports and provide recommended course of? corrective actions;Computer literacy including proficiency with Microsoft Word, PowerPoint, SchoolMax and the STS system;Excellent oral and communication skills; and Effective human relations and interpersonal skills. EDUCATION AND/OR EXPERIENCE REQUIREMENTS: Master's degree from an accredited college or university and five (5) years successful teaching experience. CERTIFICATION REQUIREMENTS: Holds or is eligible for a valid professional license in Administrator I (historical) or Supervisor of Instruction, Assistant Principal, or Principal issued by the Maryland State Department of Education (MSDE). SUPERVISORY RESPONSIBILITIES: No direct supervisory responsibilities. PHYSICAL DEMANDS: The physical demands are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to stand, talk, hear, walk, sit, and use fingers, tools or controls.? The employee is occasionally required to reach with hands and arms and stoop, kneel, crouch, or crawl.? Specific vision abilities required by this job include close vision such as to read handwritten or typed material, the ability to adjust focus, and depth perception.? While performing the duties of this job, the employee may occasionally push or lift up to 25 lbs. WORKING ENVIRONMENT: The work environment characteristics are representative of those an employee encounters while performing the essential functions of the job.? ADDITIONAL INFORMATION: None.
Additional Details
Direct Deposit is expected as a condition of new hire employment.As a condition of employment, all applicants for employment must be qualified to work in the United States without sponsorship by PGCPS.If you are not work-authorized and would require PGCPS to sponsor you for a work visa you will not be considered for employment.
How To Apply
To submit an application online select apply.Please provide three (3) current professional references on resume.Please complete ALL sections and provide applicable details to ensure full consideration.If you need assistance with submitting your application online, please contact Michelle.Epps@pgcps.org.Appropriate accommodations for individuals with disabilities are available upon request.
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